In this tutorial you will learn How to Assign Tasks to Others in Google Docs
You can assign tasks to others in Google docs by Selecting the text and Choosing the Comments option after right clicking on the text.On Comments box write the name of person using @email address and type your text ,then click on the Assign to check box followed by assign button.
Another option to assign task is using simple instructions using “Todo:username,text” or “AI:Username,text”
How to Assign Tasks to Others in Google Docs : Step by Step Guide
Here are the steps to Assign Tasks to Others in Google Docs :
Method 1: By Using the ‘Comments’ icon
Step 1 : Open Google docs
Login Google docs using your Google logon credentials and open the document where you need to assign a task
Step 2 : Choose a Specific Region for Comments
Choose a specific region in your document such as specific text ,image or paragraph for which you want to write a comment .
Step 3: Right Click and Select “Comments”
Once you have selected a specific text ,right click on it and choose the “Comments” option as shown below.
You can also use the keyboard Shortcut Ctrl+Alt+M.This action will open a comment box .
Step 4 : Write a Comment .
Now write your comment in the provided comment box.
Step 5 : Specify the Person using @
Now using @ mention the email address of the person to which you want to assign the task .
Step 6 : Assign the task with Comments
Click inside the square checkbox beside “Assign to“
Now click on the assign button to assign the task to the person whose email address was mentioned in the comments section.
It will prompt you to provide the necessary permission .Once you provide the required permission you will get the below message and the task will be assigned.
Method 2 : Using Small text commands in Google docs
Step 1 : Open Google docs
Login Google docs and open existing or new blank document where you need to write the comments
Step 2 : Write the Text commands “Todo” or “AI”
- To assign a task type “Todo” followed by the username and instructions or information “Todo:Username,sentence”
Example :
Todo : John,could you please attend the meeting on my behalf ?
- You can also use “AI: username,followed by sentence”
AI: Markus,let’s plan team outing .
Step 3: Ensure you specify the correct name of the collaborator.
Step 4: After typing the sentence,Google docs will automatically identify the person to whom this task needs to assigned and auto-suggest on right side of your document.
Step 5: Verify the message which pops up in the comment box.Adjust the message by clicking on the three-dotted icon and choosing Edit option if required .
Step 6: Once you are finished editing ,click on the “Assign” button.
How to Assign Tasks to Others in Google Docs(Conclusion)
In the above tutorial we have walked you through a step by step guide using which you can quickly and easily assign tasks to others in Google docs.
We hope this tutorial on How to Assign Tasks to Others in Google Docs was useful.
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